Workshops and Tours Terms & Conditions 2017-06-13T09:26:20+00:00

The following terms and conditions shall apply for Workshop &Tour bookings made through availablelightimages.com and will form the basis of your contract with Available Light Images limited.

Basis of Rates per person:

The rates are based on current tariffs and are subject to change due to unforeseen circumstances. Due to limited vehicle space and group size, we don’t accept participants bring their spouse/friends/pets. 
While we will do everything possible to maintain the listed prices, if it is necessary to levy a surcharge, we reserve the right to do so, and notification will be given at the time of final invoicing.
Bookings are non-transferable between participants.
 

Payments

1: Once deposit paid by Payl Pal ( 5% charge ) or bank transfer is receive, means you accepted our terms and conditions and your place is confirmed.
Your reservation may be cancelled if deposit has not been made within 7 days from the day we send the deposit invoice. 
2: Final payment is due no later than 60 days prior to departure and only via bank transfer. 
Your reservation may be cancelled if full payment has not been received by 60 days prior to departure, therefore your deposit payment is non-refundable.
3: For reservations made within 60 days of the departure date, full payment is required when the reservation is accepted.

Cancellation and Refunds

Fixed dates Workshops and ToursCancellations:

Deposit payment is non-refundable. 
60 or more days prior to the start of the tour,  you forfeit your deposit; unless we fill your space on time, then your deposit can go towards another workshop/tour with us.  
 
Cancellations between 60 and 35 days before the start date you will receive a 50% refund, and minus your deposit.
 
Cancellations made less than 35 days prior to the tour date are not eligible for refunds.
 
All cancellation notices must be in writing and will become effective as of the date of the postmark.
If you wish to cancel your booking please do so in writing. Email is not acceptable. The date the letter is received will be used to determine whether a refund will be made.
For all refunds where the original payment was made in US Dollar through Paypal, it has 10% currency transaction plus 100 USD processing fee.
 

Private Workshops

Cancellations  for Private Workshop does not require hotel booking

Your deposit can be transferred to another workshop

Cancellations  for Private Workshop require hotel booking

Cancellations  120 days or more days prior to the start of the tour,  your deposit can be transferred to another workshop.

Cancellations  between 120 or 60 days prior to the start of the tour,  you forfeit your deposit.

Cancellations between 60 and 30 days before the start date you will receive a 80% refund, and minus your deposit.
Cancellations less than 30 days before the start date you will receive a 50% refund and minus your deposit.
In the event of Available Light Images cancels the trip, you will receive a full refund after deduction of Pay Pal or Bank charges.
In the event of Available Light Images cancels the workshop or tour, in which case you will receive a full refund after deduction of Pay Pal and Bank charges. We strongly recommend the purchase of independent Trip cancellation insurance.

Itinerary Changes

The itineraries and staff presented in this catalog are subject to modification and change by Available Light Images Ltd. or its designated tour operator. Every reasonable effort will be made to operate programs as planned, but alterations may still occur after final itineraries are sent.

Eligibility

The minimum age for a participant is 16 years; a parent or guardian must accompany all individuals under the age of 18 at all times.

Exclusivity

Participants are not allowed to organize, host, promote or sell photo trips, tours or workshops to locations they visited with Available Light Images within 3 years of joining a trip. In case of violation, a penalty of £7000 is applicable.

Medical Issues

You must be in good physical and mental health. Any physical condition, diet, or treatment requiring special attention must be reported in writing when the reservation is made.
You must advise us in writing, at or prior to booking, of any physical, emotional or mental condition that may require professional attention during the trip or may require the use of special equipment. Please note our tours are not wheelchair friendly and sadly we cannot accept participants with such disabilities.
Available Light Images Ltd reserves the right to decline any trip participant whose condition, in our opinion, may affect the health, safety or enjoyment of themselves or other participants. Additionally, should a tour participant require or request medical attention during the trip, such attention will be provided by locally available health care officials and at locally available facilities. In such events, we will not be responsible for health service costs incurred nor in the quality of medical care or medical services rendered.

Smoking Policy

We do not permit smoking in the vehicles, within the proximity of any of the participants or the instructors or guides, or indoors during meals or workshop sessions. Please let us know if you are a smoker.
None of the guides or Instructors smoke.

Baggage Allowances

Participants may bring ONE medium sized suitcase, one camera bag and a tripod.
Available Light Images Ltd reserves the right to insist on a repacking if space is not available for the excess bags.

Liability & Responsibility

Available Light Images Ltd does not accept liability for death, bodily injury or illness unless this arises from the negligent act of our stuff, and we will not accept responsibility for any loss of valuables, including camera equipment, during  our workshop.
Available Light Images Ltd cannot be held responsible for expenses incurred or alterations caused by delays, illness, weather, war, terrorism, political events, civil strife, natural disaster, technical difficulties or any event beyond our control.

Complaints & Dispute

If you should have any complaint about our workshops or tours, it must be made within 14 days of the end of the workshop, and in the unlikely event of any sort of dispute arising, litigation shall follow the jurisdiction located in Scotland.